CavaIt vs. myCOI vs. Jones: Which Compliance Tool Is Right for You?
An honest comparison of the three most common approaches to contractor compliance — enterprise platforms, property management integrations, and the free profile-first model.
Why this comparison matters
If you've searched for vendor compliance software for property management or COI tracking software, you've seen a lot of options. Most fall into three categories: enterprise platforms (myCOI, Veriforce), property management integrations (Jones, VendorShield), and profile-first tools (CavaIt).
Each model works differently, serves different users, and costs different amounts. This comparison looks at who each tool is built for, what it actually does, and where each one falls short — so you can pick the right fit without wasting time on demos for tools that don't match your needs.
myCOI — enterprise COI tracking
What it is: myCOI is an enterprise-grade certificate of insurance tracking platform. It automates COI collection, reviews certificates against your requirements, and flags non-compliance.
Who it's for: Large property management firms and general contractors managing 100+ vendors. Companies with dedicated compliance staff.
What it does well: Automated COI review against custom compliance rules. Direct insurer verification. Compliance reporting and dashboards. Integration with some property management platforms.
Where it falls short: Enterprise pricing — not viable for small PMs or individual contractors. Contractor-hostile: the contractor doesn't benefit from the platform, they just comply with another company's requirements. US-focused — limited Canadian content, no WSIB-specific features. Long onboarding process.
Best for: Large US-based firms with dedicated compliance teams and budgets to match.
Jones — property management vendor compliance
What it is: Jones provides vendor compliance management for commercial real estate. It integrates with property management platforms to track vendor insurance and credentials.
Who it's for: Commercial property management firms, particularly those using platforms like Yardi, MRI, or AppFolio.
What it does well: Deep integration with property management software. Automated compliance tracking at the building level. Vendor onboarding workflows. Real-time compliance dashboards.
Where it falls short: US-focused — limited support for Canadian compliance requirements (WSIB, provincial trade licensing). Pricing tied to the number of properties or vendors. Vendor lock-in with the PM platform ecosystem. Contractors have no ownership of their profile — they're just entries in the PM's system.
Best for: US commercial PM firms already using integrated property management platforms.
CavaIt — the free, profile-first model
What it is: CavaIt is a free contractor compliance profile platform. Contractors create a profile, upload their credentials, and share a permanent link. Property managers and GCs check the link — that's it.
Who it's for: Canadian contractors and trades businesses. Small to mid-size property management firms. GCs managing subcontractors. Anyone who wants compliance verification without enterprise software.
What it does well: Free for contractors — no subscription, no per-seat pricing. Contractor-first: the contractor owns their profile and benefits from it (wins bids faster, stops chasing PDFs). Canadian-built with WSIB, provincial licensing, and Canadian insurance requirements baked in. Setup in under 10 minutes. Shareable link works for unlimited clients. Compliance risk calculator for trades and provinces.
Where it falls short: Newer platform — smaller vendor network than established enterprise tools. No direct insurer verification (yet). No integration with property management platforms (yet). Manual credential uploads — not automated from the insurer.
Best for: Canadian contractors and small-to-mid PMs who want compliance verification without enterprise overhead or cost.
Which one should you choose?
If you're a contractor or small trades business: CavaIt. It's free, it takes 10 minutes, and it solves your problem immediately. You don't need to wait for a PM to buy software — you create your profile and start sharing your link today. This is the best compliance software for small contractors in Canada.
If you're a small to mid-size PM in Canada: CavaIt. Have your vendors create profiles and share their links. You get live compliance status without buying software. If you manage fewer than 100 vendors, you likely don't need an enterprise platform.
If you're a large PM firm in the US with 100+ vendors: myCOI or Jones, depending on whether you need standalone tracking (myCOI) or deep PM platform integration (Jones). Budget for enterprise pricing and onboarding time.
If you're a large PM firm in Canada: CavaIt for vendor-side compliance profiles, potentially supplemented with internal tracking tools. The Canadian-specific features (WSIB, provincial licensing) aren't available in US-focused enterprise tools.
The bottom line: don't buy enterprise COI tracking software until you've outgrown the free alternative. For most contractors and small PMs, a live profile link does everything a $10,000/year platform does — for free.
Key takeaways
- ✓myCOI and Jones are enterprise tools with enterprise pricing — overkill for most small contractors and PMs
- ✓CavaIt is free, contractor-first, and built for Canadian compliance requirements
- ✓Enterprise tools benefit the PM but not the contractor — CavaIt benefits both sides
- ✓Canadian users need WSIB and provincial licensing features that US tools don't offer
- ✓Start with the free option and upgrade to enterprise only if you manage 100+ vendors
- ✓The best COI tracking software is the one your contractors will actually use
Ready to simplify compliance?
Create a free CavaIt profile and give every client a single link to verify your credentials.