Your CavaIt profile, by industry

Every board meeting asks the same question. "Is everything current?"

Property managers sit between the board, the residents, and every contractor who enters the building. The board wants proof that coverage is in place. The residents want proof that the people in the hallway have been screened. The contractors want to get paid.

Who asks you for this

Condo boardsProperty managersReserve fund plannersInsurersMunicipal licensing

The board does not want to hear that you are looking for it.

Insurance certificates, clearances, contractor verification, reserve fund compliance, and the licence the province requires just to operate. Each one renews on its own cycle, and the board expects them current at every meeting.

Having one place to point at is the difference between a confident answer and an awkward one.

Sound familiar

A board member asking for a certificate you sent six months ago
Chasing a contractor for updated insurance before they start in the building
A reserve fund study expiry date nobody was tracking
Licence renewal paperwork arriving during your busiest quarter

Every document on that profile, explained

Condominium manager licenceThe licence required under the Condominium Management Services Act to manage a condominium in Ontario.Operating without a current licence is a regulatory matter, not just a paperwork one.

Condominium Management Regulatory Authority of Ontario2 years

CMRAO licence lookup

Certificate of insuranceCommercial general liability plus directors and officers coverage where the management agreement requires it.Boards will ask for this annually at minimum, and your management agreement almost certainly requires it.

Your broker12 months

COI basics

WSIB clearance certificateStandard requirement when your staff or contractors perform physical work on site.Injury liability transfers without it.

WSIB90 days

clearances.wsib.ca

Reserve fund studyAn engineering assessment of the building's major components, required by the Condominium Act and updated on a fixed cycle.An out of date study affects budgeting, special assessments, and resale disclosure.

Engineering firm3 years

Condo Act reserve fund rules

Contractor verification recordsProof that every contractor entering the building carries their own insurance and clearance.If their coverage lapses and something happens in your building, your policy responds.

You collect itPer contractor

COI basics

How it works

Three steps. The first one takes about twenty minutes, once.

01Upload what you already have

Your certificate of insurance, your licences, your clearances. Whatever is sitting in that folder on your desktop. Drag it in and we read the dates off it.

02Send one link instead of six files

Every client, every board, every procurement team gets the same link. They see exactly what they need to see and nothing else.

03Hear about expiry before they do

We watch the dates. You get told when something is about to lapse, while there is still time to fix it quietly.

We label proof honestly, even when it makes us look worse

Plenty of platforms slap a green tick on anything you upload. We do not. Every document on your profile carries a label that says exactly how strongly it has been checked, and we never show a stronger label than the evidence supports.

01Self reportedYou told us. Nobody checked yet. Labelled plainly so nobody is misled.

02Currency checkedWe confirmed the document has not expired. We did not confirm it is genuine.

03Broker confirmedYour broker or the issuing body confirmed the details directly to us.

04Carrier confirmedConfirmed against the source of record. The strongest label we give.

Questions people actually ask

Do my clients have to sign up for anything?

No. They click your link and see your documents. No account, no password, no sales call. That is the whole point. If we made your clients sign up we would be making your life harder, not easier.

Is this checking my documents or just storing them?

Both, and we are specific about which is which. Storing is easy. Checking is harder and depends on what the issuing body makes available. Every document carries a label telling you and your clients exactly how far the checking went. Nothing is dressed up.

What if I do not have all of these documents yet?

Then your profile shows what you have and what is missing, and you fix the gaps in your own time. A half built profile is still more useful than a folder nobody can find. Most people start with insurance and their main licence and add the rest over a few weeks.

Who can see my profile?

Whoever you send the link to. It is not indexed, not listed, and not sold. You control what is on it and you can turn the link off whenever you want.

I already send a PDF by email. Why change?

Because the PDF is out of date the moment something renews, and you have no idea which of your twenty clients is holding the old one. A link updates itself. Same effort for you, much less chasing for them.

Does this replace my insurance broker or my licence?